Conference FAQs


What is the Agents & Editors Conference?

The WLT Agents & Editors Conference provides an opportunity for writers to pitch their books to and receive valuable feedback from publishing industry professionals, including established literary agents and editors. In addition, the A&E Conference provides a full schedule of breakout sessions on the craft of writing and the business of publishing. These sessions are presented by agents, editors, authors, and other publishing professionals. The A&E Conference is designed to assist writers at any stage in their career in learning more about today’s publishing industry so that they can better position themselves to succeed as writers.

A&E Conference registration includes admission to all breakout sessions (including panels, presentations, and genre sessions), the virtual pre-conference Practice Makes Pitch Perfect presentation + Pitch Lab, the Opening Session with a top industry insider, the Friday and Saturday evening events, and the Sunday Closing Luncheon.

The Saturday Keynote Luncheon and one-on-one consultations are sold separately.

Why should I attend the Agents & Editors Conference?

  1. The A&E Conference gives you the opportunity to network with established literary agents as well as editors from notable publishing houses.
  2. The breakout sessions and panels at the A&E Conference can give you valuable information and insight into the ever-changing publishing industry, which can help you succeed as a writer.
  3. You’ll meet and network with other writers as well as the published authors and featured speakers at the A&E Conference.

Can I still benefit from the conference if:

  • I’m a beginning writer?
  • I’m not working on a book?
  • My book isn’t finished?

Yes! With all of the changes in publishing, writers need to know a lot about the business, even before they have finished a manuscript or are ready to find an agent. The A&E Conference is an excellent opportunity for getting an insider’s look at the publishing industry and what is needed to succeed as a writer.

The A&E Conference is also the perfect place to meet other writers as well as published authors and other publishing professionals. Many of our past conference attendees have formed writing groups, found critique partners, or sparked lasting friendships with writers they’ve met at the A&E Conference.

Even though you’re not actively shopping a book, you might still wish to register for a 10-minute consultation with an agent or editor to get feedback on your work/s in progress; you can also ask general questions about working with an agent or editor.


How much does the conference cost?

The 2024 Agents & Editors Conference fees can be found on the main registration page. If you’re not yet a member of the Writers’ League of Texas, you can join before you register to receive the member discount.

What is included in the registration fee for a general conference ticket?

A&E Conference registration includes admission to all breakout sessions, complimentary refreshments throughout the day (including breakfast on Saturday and Sunday), access to our exhibitor tables, admission to the Friday Welcome Reception, the Saturday Opening Session with a special industry guest, the Saturday Evening Reception, and the Sunday Closing Luncheon.

Do I have to join the Writers’ League of Texas to attend?

No; we do offer rates for nonmembers. But by joining WLT, you can save on your conference registration and receive a full year’s worth of benefits. Members of the Writers’ League receive a significant discount on the conference fee, as well as member discounts on any programs we offer throughout the year, including our Summer Writing Retreat and online classes. 

Are consultations included for late or walkup registrations?

Consultations will remain open for purchase as long as appointment slots are available. Once all slots have been filled, consultation purchases will be closed.

How do I register for the conference?

Register online with a credit card via the event page, or, to avoid handling fees, download the simple mail-in form and send with a check.

Is there a registration deadline?

Registrations will be taken as long as spaces are available; see the registration fees on the event page for deadlines. Please remember the following:

  • The agent/editor consultations are assigned on a first-come, first-served basis according to the date the completed preference or purchase form is submitted. The earlier you submit this form, the better your chances of meeting with your top choice of agents or editors.
  • Late registrations are not guaranteed agent or editor consultations. If openings are available, late registrants will be offered the opportunity to purchase consultations.
  • The conference may sell out if you wait too long to register.
  • You save considerably on your registration if you sign up early.


If I don’t want an agent or editor consultation, is there any point in attending the conference?

Absolutely! The point of the conference is to educate you on today’s publishing world, offer you guidance on honing your craft, and provide opportunites for you to connect with fellow writers. The consultation is completely optional and it is fine if you prefer not to do it. Remember, you can always query an agent afterward, reference the conference, and pitch your work.

What happens at the consultations? 

Consultations are private, one-on-one meetings with visiting agents and editors–a great opportunity to discuss your book project with a professional. Consultations are held in a separate area of the hotel and are 10 minutes in length. All consultations will take place during the conference weekend.  

How are consultations assigned?

Each agent and editor is scheduled for a limited number of appointments, which are assigned on a first-come, first-served basis. Everyone who registered before the April cut-off is invited to submit a preference form that includes a ranking of your preferences of agent and editor for your consultation. Everyone who registered after the cut-off is able to purchase a consultation for $50.

Every effort is made to assign you your first choice, but that’s not always possible. When a registrant’s first choice already has a full schedule, the next available choice is assigned. We appreciate your understanding and urge you to do your research and come up with several choices so that you have one or two back-ups you can be happy with.

If I purchase a consultation and then decide I don’t want to use it, can I receive a refund?

No, there are no refunds for purchased consultations (and no exceptions). When you purchase a consultation, you are guaranteed a one-on-one session with an agent or editor, but there are no guarantees regarding who that consultation will be with. If you are not comfortable purchasing a consultation without knowing who you’ll be meeting with, we suggest you do NOT purchase one and instead plan to approach and speak to agents and editors during the general sessions at the conference.

If I purchase a consultation and decide not to use it, can I transfer it to another conference attendee?

No, you cannot transfer your consultation session to another conference registrant (no exceptions). The only instance when a consultation can be transferred to another person would be if you are no longer able to attend the conference and you transfer your entire registration (plus that consultation) to another person.

I already have an agent. Am I required to meet with an agent at the conference?

No, you do not have to meet with an agent. For writers who already have an agent, we offer the option of a consultation session with an editor. Simply rank the editors in order of preference as your top choices.

What if I want to attend the conference for the panels & presentations and the networking? Am I required to schedule a consultation?

No, these consultations are optional. If you do decide to meet with an agent or editor, we recommend that you use the time to discuss future projects, solicit feedback, ask general questions about working with an agent or publisher, or ask them for their opinion on where the book market is headed, etc. 

How do I decide which agent or editor to meet with? 

Our lineup of confirmed agents and editors is available on our website. It is up to attendees to review the bios of attending agents and editors to determine who acquires manuscripts or has an interest in their genre or market.

We strongly recommend that you research the agents and editors who interest you by visiting agency and publisher websites, searching online for more information or interviews, and referring to other available sources. That will give you more information about the books these professionals acquire.

How (and when) do I sign up for my consultation time slot?

The WLT will set up consultations based on preferences (see notes above) and notify you via email ahead of the conference with your appointment information, including the name of the agent or editor and the date, time, and place of your 10-minute session.

What is the deadline to purchase an additional consultation?

Consultations are available for purchase until all open slots have sold out. We’re unable to predict what that date might be. We suggest purchasing sooner rather than later if you’d like to be guaranteed a slot and a shot at one of your top choices.  

Can I get an appointment with more than one agent or editor?

The current maximum number of consultations per registrant is two (2).

I signed up for the conference late. Can I still get a consultation with an agent?

Yes, if appointment slots are available when you register. We cannot guarantee that you will get one of your top choices, but we can guarantee that you will get a one-on-one meeting with a professional. Once consultations have sold out, we will shut down the purchase page.

Why aren’t agents and editors added for extra consultations to accommodate late/walk-up registrations?

We finalize our list of agents and editors as early as possible. If there is time, we might invite additional faculty to meet demand. 

If I can’t be guaranteed a consultation with the particular agent I want to meet with, what’s the point of attending the conference?

We believe that the most valuable purpose of the conference is to learn about the publishing industry, learn about the craft of writing, network with professionals, and meet a community of fellow writers–not to have a one-on-one consultation with a particular person. 

We have a terrific list of agents and editors for the 2024 A&E Conference. You will learn a lot from a consultation with any of the agents and editors joining us in June. Even if you don’t have a formal consultation scheduled, you will, in all likelihood, have the opportunity to meet your favorite agent or editor at some point during the weekend. It’s also worth noting that, after meeting with an agent who wasn’t necessarily their top choice, many past attendees ended up sending manuscripts to agents or editors they didn’t know they would be interested in working with.

Will I have opportunities to talk to agents outside my scheduled appointment?

Yes! Agents and editors will be available before and after the breakout sessions and general sessions.

Should I bring my manuscript to my appointment?

No. Agents and editors only want to hear your verbal pitch at the conference. If interested, they will ask that you submit your manuscript after the conference. Each agent/editor will talk to many people about many manuscripts and will not have time to read or listen to you read your written pages. (Also, handing them a stack of paper will distract them from your verbal pitch!) Your goal is to be invited to submit your manuscript–this ensures the agent/editor will read it when he or she has the time and focus to do so. (One exception to this: If you are pitching a picture book project, you may be asked to show your pages. Feel free to bring them with you just in case.)

How can I prepare for my consultation?

The best way to prepare is to develop and refine your verbal pitch. You will likely be nervous when the time comes to sit down with the agent or editor you’re assigned a consultation with; practice can make those nerves easier to power through! Try to get your description of your book down to an “elevator pitch”–25 words or fewer. Then, have a longer description available when the agent or editor says, “Tell me more.” (Consider attending the virtual Practice Makes Pitch Perfect session on Tuesday, June 11th, followed by the Pitch Lab.)

What should I NOT do when talking with agents and editors?

  • Never, ever argue. If an agent or editor tells you no, thank him or her for their time and move on. Listen to what he or she has to say and see what you can apply to your next pitching opportunity. 
  • Do not hand your entire manuscript to an agent or editor! Because each faculty member will talk to many people throughout the weekend, they cannot take even the first few pages of every manuscript of interest.  
  • If an agent or editor tells you your book is not right for him or her, don’t take it personally–any number of reasons may be behind that decision. 
  • If an agent or editor says, “Send me pages/a proposal/your manuscript,” you’ve won! Do not continue to try to sell him or her on your project. Be respectful of the person’s time and say “thank you.” Be sure you get instructions on how/where to send whatever was requested.
  • Do not go over your 10-minute time limit in your consultation. 
  • NEVER pitch to agents or editors in the bathrooms or when they’re having a meal in the restaurant or bar. Please be respectful of these professionals and their down time.
  • Do not monopolize an agent’s or editor’s time–while you may feel that you’re “getting in good” with an faculty member by continuing past the pitch, their schedules for the weekend are extremely full and their attention is equally coveted by your fellow attendees.

What do I do if the agent or editor I meet with is NOT interested in my work?

Do not take a “no” personally–any number of reasons may be behind that decision. That’s why we recommend speaking to as many agents and editors as possible throughout the weekend. Occasionally, agents and editors will update their categories list without telling us. If the person you meet with says he or she does not represent your type of book, use the time to get information about why he or she is not interested and what you can do to make your idea more saleable. You can also talk about other ideas you have or ask for suggestions of other agents or publishers who might be interested.

If the agent you’re consulting with tells you that your book is not of interest, do not argue or try to persuade him or her. You want an agent or editor who is just as enthusiastic about your work as you are. If someone says no, thank him or her for talking with you and then use the rest of your meeting time to get information that can help you. Ask the agent or editor what he or she thinks about your pitch, what can make the manuscript more saleable, and what suggestions he or she might have for other agents or publishing opportunities. Another approach is to talk about other ideas you have for future projects to get his or her reaction.

I co-wrote a manuscript; can both writers attend the same consultation?

Yes, but only if both writers have registered for the conference. If this is the case, please let us know who your co-writer is when you submit your preference or purchase form.

Should I query the agents or write the editors I want to meet with before the conference?

No! And did we say NO? Please no. The conference is your opportunity to query in person with your verbal pitch. You want the agent or editor to form his or her first impression of your manuscript as you enthusiastically describe it at the conference, rather than cold-pitching beforehand. A flurry of queries before the conference may frustrate the consulting professional and have a negative impact.

Why would I want to meet with an editor? Aren’t agents the ones who make the deals?

Editors can and do acquire books, but they rarely acquire a book (or request materials) from a writer directly; an agent is almost certainly involved in this process. Regardless, editors can offer valuable insight into agents who represent your type of work, should you need suggestions. What’s more, editors can offer valuable information on how to shape your story for not only agents and publishers, but for readers. They are also often experts on specific genres or categories and can share great advice that’s specific to what you’re writing.  For all of these reasons, and more, we invite editors to the conference and we make one-on-one consultations with them available. That said, you should not select a meeting with an editor if your sole goal is having someone request materials or tell you they’d like to consider your work for publication. This is not a realistic goal for a meeting with an editor, and you will likely be disappointed. We’re cautioning you here so that you don’t regret it later. It’s worth noting that we’ve made concerted efforts to invite editors who are open to considering unagented submissions.


When and where will the conference be held?

The 2024 Agents & Editors Conference will be held June 21-23, 2024, at the Hyatt Regency Austin, 208 Barton Springs Road, Austin, TX 78704. To reserve your room at the Hyatt Regency, click here

Why do I need a name badge?

Name badges give you access to all conference breakout sessions, events, and your consultation. You cannot attend any conference-related event without it.

What if I lose my name badge?

If you lose your name badge, ask for a replacement badge at the WLT Staff Table.

Are meals included in my conference registration?

Some of your meals will be covered, but not all. Coffee and light breakfast and snack foods will be provided on Saturday and Sunday mornings and Saturday afternoon. Light appetizers will be provided at the evening reception on Friday, and the Closing Luncheon on Sunday is free and open to all registrants (but you must RSVP in advance). In addition, the hotel has a restaurant and a coffee shop on-site, and several restaurants are within walking distance.

Keynote Luncheon tickets for Saturday, June 29 will be made available for purchase in advance.

Who should I contact if I have a disability and/or special needs?

Please notify us of any disabilities or special needs when you register for the conference or at any point between now and the start of the event. You can email or call the WLT office with specific details on the type of assistance you would like to request. Email:; phone: 512-499-8914.

Will there be panels or presentations at the conference?

Yes! Take a look at the last conference’s program to see what to expect.

How will I know which panels and presentations I can attend?

Once the schedule of panels and presentations is finalized, a full conference schedule will be posted online. You will also receive a printed program when you check in. (Of course, you’ll also need to be aware of the times of any one-on-one consultations that have been scheduled for you; please don’t arrive late to a consultation because you lingered too long at a panel!) You can review the choices for each session and attend those of most interest. Admittance to panels and presentations is dependent on space limitations of the venue. Be aware that some sessions will be more popular than others. If there is one you just can’t miss, you may need to arrive early. You may move from session to session if you like.

What should I expect at the Friday Welcome Reception?

The Friday Welcome Reception will take place at the hotel ballroom Friday evening (exact time to be announced). At the conclusion of the announcements, attendees will be welcome to mix and mingle and enjoy light snacks and a cash bar.

What if my plans change and I can’t attend? Can I get a refund?

Our refund policy for the 2024 A&E Conference is as follows:

All cancellations will incur a $50 cancellation fee. This refund policy applies to all full price registrations, not deposits. 

Through March 15, 2024: 100% refund available, minus the cancellation fee.

March 16 – April 30, 2024: 50% refund available for registration, minus the cancellation fee. There are no refunds for purchased consultations.  

After April 30, 2024: No refunds will be made (no exceptions), but registrants can transfer their registration to another person as long as advance notice is given to the Writers’ League of Texas. Registrants can only transfer their registration to this year’s conference to another person, not defer their registration to another year. If you wish to transfer your registration, please call the WLT at 512-499-8914 or email 

Can I bring my book/flyers/etc. to sell or give away?

Our A&E Conference exhibitor space is reserved for organizations and businesses only. We don’t lease exhibitor space to individual authors. If you are associated with a business or organization that services writers and you’d like more information on exhibiting, contact us at

Can my spouse/child/friend stay in the hotel with me?

Yes. You may bring whomever you want to accompany you on your trip, and they can stay at the hotel with you, but they cannot attend conference events unless they have also registered.

Can my spouse/child/friend, etc. come to the breakout sessions?

No. All conference events require paid registration.

Can my spouse/child/friend, etc. come to the Welcome Reception?

No. All conference events require paid registration.

I am not attending the conference. Can I still come to the receptions or check out your exhibitor tables?

No. All conference events require paid registration.


When and where will the conference be held?

The WLT Agents & Editors Conference will be held June 21-23, 2024, at the Hyatt Regency Austin, 208 Barton Springs Road, Austin, TX 78704.

How do I make hotel reservations?

To reserve your room at the Hyatt Regency, click here.

Is there a discount on hotel rooms for conference attendees?

Yes, we reserved a block of discounted rooms for conference attendees at the Hyatt Regency Austin. Visit this page for more information. Our conference room block typically sells out in advance of the event, so we suggest booking your room as soon as you register. (Check with the hotel to confirm that rooms are still available before you register–if staying at the venue is important to you.)

Do I need to check in with the Writers’ League when I arrive at the hotel?

When you arrive, please visit the WLT registration desk to pick up your conference totebag, program, and name badge before attending any conference events. Check in will take place from 12pm to 5 pm Friday in the Big Bend rooms on the hotel’s first floor.  On Saturday it will move to the second floor lobby, in front of the Texas Ballroom, starting at 8am.

Where can I park? How much will it cost?

There is a parking garage onsite and a discounted rate ($15) for attendees.

When should I schedule my flights?

If you plan to attend the genre sessions on Friday, you will want to be at the hotel by 12:30pm on Friday, June 21, to have plenty of time to check in at the WLT registration desk in advance of the Friday programs. Keep in mind that traffic in downtown Austin can be extremely busy on Friday afternoons, so allow extra travel time.

If you are not attending the Friday genre sessions (details will be announced as we finalize our schedule), you will want to be at the hotel by 5pm on Friday for the Welcome Reception that evening. Keep in mind that traffic in downtown Austin can be quite busy on Friday afternoons and allow extra travel time.

All conference events will conclude on Sunday, June 23, around 2 pm.


How can I become a sponsor or an exhibitor?

If you are affiliated with an organization or business and are interested in becoming an exhibitor or a sponsor, please contact us at 512-499-8914 or send an email to

I’ve read the FAQ, but I still have questions! Who can answer them for me?

You can contact the Writers’ League with any questions you have about the 2024 A&E Conference or other WLT programs by calling 512-499-8914 or by emailing us at