2021 A&E Conference COVID Guidelines and Anti-Harassment Policy

2021 A&E Conference graphic, September 17-19, 2021, Austin, TX

COVID Guidelines

The health and safety of all of our attendees (including registrants, invited guests, staff, and volunteers) is our highest priority this weekend. These guidelines were shared with all conference attendees ahead of the event – our expectation is that anyone who attends in-person is aware of and prepared to follow these guidelines.

  • Attendees who opted for an in-person consultation were required to show proof of full vaccination ahead of the event.
  • All attendees, regardless of vaccination status, are required to wear masks during the event at all times, unless otherwise noted here.
  • All attendees will be provided with a mask at check-in and extra masks will be available in all conference sessions, if needed.
  • Attendees will not be permitted to enter a conference session if they are not wearing a mask. If you remove your mask after entering a conference session, you will be asked to put it back on.
  • During our general sessions where food is served – including the Saturday Opening Session, the Saturday Keynote Luncheon, the Saturday evening One Page Salon, and the Sunday Closing Luncheon – please keep your mask on when you are not eating or drinking and anytime you leave your seat.
  • Seating for the general sessions in the Texas Ballroom is classroom style with two people seated at each six-foot table.
  • Seating for the breakout sessions in Texas 5-7, Hill Country A/B, and Hill Country C/D is theater style with three feet separating each chair. We are committed to maintaining these distances and ask you not to move the furniture in any of the breakout rooms.
  • Space will be limited in the breakout rooms due to social distancing and our capacity limits will be strictly adhered to. Thank you in advance for your understanding.
  • Remember, every registrant will have access to the recordings of every breakout and speaker session after the weekend is over. If you aren’t able to get into a session due to capacity limits, you will still be able to enjoy the program.
  • Finally, we ask that all attendees be extra aware of their surroundings and respectful of the personal space of others during the event.
  • We reserve the right to ask you to leave a session or the larger event if you do not adhere to these guidelines. We are committed to the safety and comfort of all attendees and we will be enforcing these guidelines throughout the weekend.

Thank you for your cooperation.

Anti Harassment Policy

The Writers’ League of Texas is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age or religion. We do not tolerate harassment of conference participants in any form. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

Harassment includes, but is not limited to:

  • Verbal comments that reinforce social structures of domination (related to gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age, or religion)
  • Sexual images not appropriate for the specific subject of the public discussion
  • Deliberate intimidation, stalking, or following
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Inappropriate physical contact
  • Unwelcome sexual attention
  • Advocating for, or encouraging, any of the above behavior.
Enforcement

Participants asked to stop any harassing behavior are expected to comply immediately. If a participant engages in harassing behavior, event organizers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference with no refund.
Event organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.
We expect participants to follow these rules at all event venues and event-related social activities. We think people should follow these rules outside event activities too!

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Conference staff can be identified by their badges. Reports can also be made via email at conference@writersleague.org. When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we’ll ask you to tell us about what happened. This can be upsetting, but we’ll handle it as respectfully as possible, and you can bring someone to support you. You won’t be asked to confront anyone and we won’t tell anyone who you are.
Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event.
We value your attendance.